Reserve a Room

Room Rentals

Wil-Mar provides low cost performing and meeting space to a variety of community and private groups on a space available basis. At nearly 200 groups and/or individuals using the space and nearly 11,000 people, Wil-Mar is one of Madison’s most bustling neighborhood centers.

Contact Wil-Mar by email or call (608) 257-4576 to rent a room or for more information.

Fees

The Yahara Community Room ($25/hour) includes tables, chairs, performance/presentation stage and comfortably seats up to 110-auditorium style and 75 at tables.

The Mendota Meeting Room ($15/hour) seats 20.

The Monona Meeting Room ($15/hour) seats 12.

The Kitchen ($15/hour) is attached to the Yahara Room and is a commercially-approved kitchen and includes 6-burner stove with griddle and 2 ovens, dishwasher and plenty of prep counter space. Note: with Yahara Room Rental, Kitchen surcharge of $15 required.

Who can use the rooms

Groups who are registered 501©3 nonprofit organizations or working toward that official status, non-religious and non-political in nature. To qualify for this, groups must provide an IRS Classification Ruling Letter or initial correspondence to prove you are officially working towards 501©3 status.

  • Meetings – Donation basis, suggested to “pass the hat”
  • Fundraising Event – Suggested donation of $1/person or 10% of the profits
  • Paid Classes – Suggested donation of $1/person or 10% of the fee

Groups who are local groups who consider themselves non-profit (but are not registered a 501©3 nonprofit organization or working toward that status) non-religious and non-political in nature, who never deal with money (no dues, fees, fundraising, etc.).

  • Meetings – Donation basis, suggested to “pass the hat” or $1/person

Groups who are local groups who consider themselves non-profit (but are not registered a 501©3 nonprofit organization or working toward that status) non-religious and non-political in nature, who deal with money (dues, fees, fundraising, etc.).

  • Meetings – Donation basis, suggested to “pass the hat” or $1/person
  • Fundraising Event – Payment of 50% of the full fee or 10% of the profits
  • Paid Classes – Suggested donation of $1/person or 10% of the fee

Groups who are: religious or political in nature

  • All events – Full fee payment required

Private individuals (weddings, parties, business meetings, for-profit classes, etc.)

  • Closed events – Full fee payment required
  • Open events – Full fee, $1/person or 25% of class fee – at the discretion of the Director.

Note

Wil-Mar’s programs are of the highest priority for use of space.

Ongoing groups may occasionally be asked to change their hours or cancel a meeting, based on Wil-Mar’s need or emergency neighborhood issues.

Wil-Mar reserves the right to make individual decisions based on circumstance.

Your Donation Can Make a Difference!

Your donation will help us continue to provide a wide array of services to area youth, adults and elders each year. Even a small donation makes a difference.